Pros and Cons of Outsourcing Payroll: What Every UK Practices Should Know
Payroll outsourcing is a word that you will come face to face very often, especially when you are in the business of running an accounting practice. Payrolling is one of the important responsibilities of accounting practices on behalf of their clients. However, gone are the days of easy payrolling, it has become increasingly complex and time-consuming credit goes to complex UK payroll regulations and strict enforcement by regulatory authorities. No wonder payroll outsourcing has gained increased popularity among accounting practices.
Your competitors are increasingly adopting payroll outsourcing to get a helping hand in handling complex payroll regulations and it has worked wonders for them. So, go ahead and try it out, but before that you must know the pros and cons of outsourcing payroll but more on that later, first let’s focus on what payroll outsourcing is. Under payroll outsourcing, an outsourcing service provider will handle all the payroll responsibilities on your behalf. The service provider will provide all kinds of legal, accounting, and tax support to ensure that you are able to make your client’s employees timely and accurate payments.
Why Do Companies Outsource Payroll?
Payroll outsourcing can benefit companies and accounting practices of all sizes, especially for those who have a small in-house payroll team or those who lack funds to expand the payroll team. Payrolling tasks are time-consuming in nature and you would love to outsource it so that you can focus on other accounting responsibilities.
Another reason why many practices prefer outsourcing payroll is for expansion purposes. When they outsource payroll, they get access to a team of payroll experts that will support them in providing quality services on scale leading to the expansion of their business. There are many more factors that are pushing accounting practices towards outsourcing payroll which we will cover in the advantages.
Advantages of Outsourcing Payroll
Outsourcing payroll has multiple advantages for your accounting practice from reducing payroll errors to saving time and resources. In short, payroll outsourcing services help streamline the whole process by allowing you to hand over some of the complex payroll tasks to a professional payroll service provider.
Let’s get to know some of the major advantages of payroll outsourcing:
Saves Times
Managing payroll in-house requires you to handle huge volumes of employee data which contains sensitive information and each data of an employee differs from another. To ensure 100% accuracy your team will require to dedicate a considerable amount of time and effort. Instead of hard work, you can invest in smart work by handing over the responsibility of managing payroll to a payroll service provider so that your team can focus on other accounting responsibilities.
Cost Savings
Running a payroll operation will not come easy on your pocket. You will have to recruit and build a payroll team to handle payroll responsibilities. Also, tools will be required for performing payroll tasks such as getting the best payroll software, which will cost you significantly. However, through payroll outsourcing, you will save all these expenses and you will get the exact payroll outsourcing cost from your service provider.
Get 100% Compliance
Your clients would expect you to follow all the payroll-related compliance but keeping track of all the updates in the UK payroll regulations set by HMRC is a challenging task. The possibility is high that you may get bogged down with all the compliances. However, through payroll outsourcing, you will get access to experts who will ensure compliance with the current payroll regulations. Through payroll outsourcing timely and accurate payments can be made, thus reducing the need for expanding your in-house payroll team and ensuring full compliance and accuracy.
Peace of Mind
A professional outsourced service provider will always stay updated with the latest payroll regulation updates and other government regulations. Also, you will get access to payroll experts who will manage all the payroll activities on your behalf from compliance, and tax payments, to making payments to your client’s employees at the right time. Payroll outsourcing rescues you from the burden of payroll work, ensuring peace of mind by handling responsibilities without staff shortages or expertise gaps.
Disadvantages of Outsourcing Payroll
There are pros and cons of outsourcing payroll. You heard it right. Payroll outsourcing is not a path full of roses. There are thorns in its path and you must be aware of them. By being aware of the downside you will be in a better position to take necessary precautions during the decision-making process.
Some of the major disadvantages of payroll outsourcing are:
Choosing the Wrong Payroll Outsourcing Company
When you do not conduct proper research about a payroll outsourcing company’s capabilities, past records, and so on, you end up choosing the wrong one. Such wrong decisions will end up being detrimental to your payroll operations which will impact your clients and its employees. Hence, it is important for you to choose the best among the payroll outsourcing companies after proper research so that you get access to the best payrolling services and expertise.
Lack of Data Security
When you outsource your payroll responsibility you will be agreeing to their terms and conditions. Before that, you will need to verify its data security measures like how the data is stored and used. Payroll data consists of sensitive employee personal information’s which needs to be secured. Any lapse in data security measures will lead to breaches that will make you look bad in front of your clients.
Hidden Cost
You might come across certain payroll service providers who will offer more services than it’s required. Plus, you will be paying extra charges for those services. Therefore, it is important for you to conduct proper research on various service providers and select the one that offers you a package that is customised to suit your payroll requirements and cost.
Coordination Challenges
Even after outsourcing payroll responsibilities, you will still need to allocate time to coordinate tasks and activities with the payroll provider. You might also need to provide continuous support to ensure the third party achieves the desired results, creating opportunities for potential miscommunication.
Payroll Errors Are on the Rise: The Need for Outsourcing
It’s the fact that payroll errors are rising and we have reached this conclusion based on a survey of 4,248 UK employees conducted by Global Payroll Association. About 25% of them received incorrect cheques, among them 78% received less pay, 19% received more and 3% did not receive pay at all.
Such a situation has created dissatisfaction among employees and even after much effort, businesses were finding it difficult to reduce these errors. Even after enlisting the help of accounting practices, the situation has not improved up to the mark. Reasons are many like complex payroll regulations, time-consuming processes, and so on. In such a situation, accounting practices have found payroll outsourcing services to be a lifesaver. The trained payroll team of payroll service providers provides vital assistance in handling complex payroll responsibilities. It also uses the latest payroll software that has brought transparency, accuracy, and speed in payroll processing.
How Can Corient Help Process Employee Payroll?
Payroll outsourcing will give you the freedom you need from all the hassle associated with payrolling and what better way to get payroll-stress-free than choosing the best service provider, the Corient. Corient Business Solutions efficiently handled a YTD payroll setup for 34 employees under a tight deadline, ensuring accurate and timely payroll processing. By implementing a robust backup strategy and proactive approach, Corient delivered precise results despite challenges. Read more about how Corient transforms payroll pressure into performance.
Our payroll team has also handled cases where the issue involved incorrect deduction allocations, causing errors in salary calculations. We not only identified it but also implemented a tailored solution, ensuring accurate payroll processing and client satisfaction. To evaluate more of our successes, click on our case studies section. Let’s focus on how we are going to help you in processing employee payroll.
- Automate Payroll Processing: Our focus will be on keeping the errors to zero by automating the process using the latest payroll system, thus saving you time.
- Full-Compliance with UK Laws: We are going to ensure that you are fully compliant with the latest UK tax laws and regulations.
- Generating Payslips and Tax Calculations: You will not have to worry about payslips generation or get bogged down with tax calculations, our payroll team will handle them on your behalf.
- Custom Payroll Reports: Gain real-time insights into payroll costs and trends.
- Employee Benefits and Pension Management: Ensuring smooth processing of workplace pensions and statutory benefits.
Corient USP – What Sets Us Apart?
What makes Corient so unique from other payroll service providers in the United Kingdom? It is a valid question that will pop up in your mind and we will lay the facts that make us distinct from others.
- 650+ Trained Staff
- All Services Under One Roof
- Experience in Operating Multiple Payroll Applications
- KPI Management
- Focus on Continuity Plan and Disaster Recovery Plan
- ACCA Approved Accountants
Frequently Asked Questions (FAQ)
Losing control over the payroll process is one of the main risks of outsourcing payroll. Also, there is a risk of giving sensitive information to the payroll service provider. This information contains the employee’s salary details, benefits, and other personal information.
A strong indicator that your in-house team is overwhelmed is recurring payroll mistakes, such as incorrect tax withholdings, miscalculated hours, or delayed payments. Such recurring mistakes are a signal that it’s time to outsource payroll.
One of the major disadvantages of outsourcing is the loss of control over payroll processing.
Payroll outsourcing has allowed them to rescue themselves from spending long hours in payroll calculations and associated work. They are saving time which they are able to direct towards making their practices efficient and customer friendly.
Conclusion
In conclusion, we would like to say that payrolling is an important task for any accounting practice which your clients expect you to execute with accuracy and speed. However, it is also important for you not to get bogged down with numerous payroll calculations. Hence, we offer you a payroll outsourcing solution to reduce your payroll pressure. But it is also important to understand that payroll outsourcing is not a magic pill that will solve all payroll-related problems, if due diligence is not done it will cause you immense pain. Therefore, it is important to understand the pros and cons of outsourcing payroll.
The only way of getting the cons of payroll outsourcing neutralised is by selecting the best payroll outsourcing service provider. By now, you must know why Corient is ideal for your accounting practice. Many accounting practices in the UK have found our payroll services to be transparent, compliant, accurate, and fast. Along with payroll, we also offer a wide range of accounting services so that you don’t have to look anywhere else. If you have any doubts or questions related to our services or feedback, do share them on our website contact form. Our executive will get in touch with you at the earliest.
Best of luck with your payrolling and looking towards a long-term association.